MINUTES OF MEETING LAKE DEER
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Deer Community Development District was held Wednesday, February 19, 2025 at 2:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath	Chairperson
Bobbie Henley	Vice Chairperson
Lindsey Roden	Assistant Secretary
Emily Cassidy	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Savannah Hancock	District Counsel, Kilinski Van Wyk
Roy Van Wyk	District Counsel, Kilinski Van Wyk
Clayton Smith	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Four Supervisors were present, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated that no members of the public were in attendance in person or by Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the November 20,
2024, Board of Supervisors Meeting
Ms. Burns presented the minutes from the November 20, 2024, Board of Supervisors meeting. She asked for any questions, comments, or corrections. The Board had no changes to the minutes.

On MOTION by Ms. Cassidy, seconded by Ms. Roden with all in favor, the Minutes of the November 20, 2024, Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2025-02 Electing
Officers
Ms. Burns stated this resolution allows the Board to make any changes to the Board. Ms.
Henley made a motion to add her as Vice Chair and Mr. Heath as Chair.

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in favor, Resolution 2025-02 Electing Officers, was approved.

FIFTH ORDER OF BUSINESS	Discussion	Regarding	District	Security
Services
Consideration of Proposal from Current Demands for Camera Installation
Consideration of Proposal from Current Demands for Overnight Monitoring Services
Presentation of Security Services Comparison for Overnight Monitoring Systems
Consideration of Proposals for Security Services from Nation Security
Ms. Burns stated the security items are all generalized so there is no need for a closed session. Ms. Burns stated there were no cameras installed at this location currently. She noted Current Demands does the access systems at most communities they have, and they are very good with their responses. She added they offer overnight monitoring at a lower price then Securitas, which is who they currently use. The monthly service cost is $120 or $1,440 annually. She added it is only a one-time cost for the installation of the cameras with Current Demands. She stated the first year would be $5,060 and every year after is only $1,440. She noted it will be lower than what they have budgeted. She recommended approving Current Demands proposal and combining it with Nation Security’s guard service. She added Nation Security offers seasonal officers.

On MOTION by Mr. Heath, seconded by Ms. Roden, with all in favor, the Current Demands and Nation Security Proposals, were approved.

SIXTH ORDER OF BUSINESS	Consideration of 2025 Data Sharing and
Usage Agreement with Polk County Property Appraiser

Ms. Burns asked if the Board had any questions on the Data Sharing and Usage agreement.
Hearing none, she asked for a motion to approve.

On MOTION by Mr. Heath, seconded by Ms. Roden, with all in favor, the 2025 Data Sharing and Usage Agreement with Polk County Appraiser, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of 2025 Contract Agreement
with Polk County Property Appraiser
Ms. Burns asked for any questions on the 2025 Contract Agreement with the Polk County Property Appraiser. Hearing none, she asked for a motion to approve.

On MOTION by Mr. Heath, seconded by Ms. Roden, with all in favor, the 2025 Contract Agreement with the Polk County Property Appraiser, was approved.

EIGHTH ORDER OF BUSINESS	Presentation of Arbitrage Rebate Report for
Series 2022 Project Bonds from AMTEC
Ms. Burns stated the district must demonstrate they do not earn more interest than what they pay on the bonds. She asked for a motion to accept.

On MOTION by Ms. Cassidy, seconded by Ms. Henley, with all in favor, the Arbitrage Rebate Report for Series 2022 Project Bonds from AMTEC, was approved.

NINTH ORDER OF BUSINESS	Ratification of Streetlighting Agreements with
Duke Energy
Ms. Burns stated there were some additional lights that were added to a previously approved street lighting contract, however there were some lights that were not included that needed to be fixed.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Streetlighting Agreements with Duke Energy, were ratified.

TENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hancock had nothing further to report.

Engineer
There were no comments at this time.

Field Manager’s Report
Mr. Smith reviewed the Field Managers Report. He stated the perimeter fence repairs have been completed and leftover material have been stored. He added pressure washing will start toon to remove dirt from the fence. He noted they have been having issues with the pond vendor. He added the amenity is going well.

Items Relating to Aquatic Maintenance Services
Consideration of Renewal of Agreement with Solitude for Aquatic Maintenance Services
Mr. Smith stated Solitude has sent over a renewal for their contract, but they have had performance issues, so they brought new proposals to the board. He stated Solitude’s current contract is cheaper at $13,154 and AWM is $16,800. He recommended to switch the vendors as Solitude has not been preforming well.

On MOTION by Mr. Heath, seconded by Ms. Roden, with all in favor, the termination of Solitude for Aquatic Maintenance Services, was approved.

Consideration of Proposal for Aquatic Maintenance Services from Aquatic Weed Management, Inc.

On MOTION by Ms. Roden, seconded by Ms. Roden, with all in favor, the Proposal for Aquatic Maintenance Services from Aquatic Weed Management, Inc., was approved.

Consideration of Proposal for Solar Light Installation at Mailboxes
Mr. Smith asked for a motion to approve the solar lights.

Secretary/Assistant Secretary

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in favor, the Proposal for Solar Light Installation at Mailboxes, was approved.

District Managers Report
Approval of the Check Register
Ms. Burns presented the check register included in the agenda package for review. She offered to answer any questions the Board may have.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated the financial statements were included in the agenda package for review.
There is no action necessary from the Board.

ELEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Adjournment
Ms. Burns asked for a motion to adjourn the meeting.

On MOTION by Mr. Heath, seconded by Ms. Cassidy, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman